Event Information
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Content
Event Quick Facts
Please make sure to read the whole manual for full details. The manual provides both recommendations and mandatory rules.
General Show Information & Display Rules
For assistance, please contact Customer Success for general questions or more information.
Show Office Registration
Star Wars Celebration Show Office location is coming soon. Registration is located in Hall 9. These areas will be staffed and operational during the following days and times:
Day/Date
Tuesday, April 15, 2025
Wednesday, April 16, 2025
Thursday, April 17, 2025
Friday, April 18, 2025
Saturday, April 19, 2025
Sunday, April 20, 2025
Show Office
N/A
8:00 AM - 8:00 PM
8:00 AM - 8:00 PM*
7:00 AM - 7:00 PM*
7:00 AM - 7:00 PM*
7:00 AM - 7:00 PM*
Registration
Coming Soon
Coming Soon
Coming Soon
Coming Soon
Coming Soon
Coming Soon
*Exhibitors (including your own booth contractors) who wish to work overtime after 8:00pm are required to submit an application form at the onsite Show Management Office. (Free)
Intellectual Property Guidelines
To know more about the IP issues and procedures, please click here.
Hotel/Travel Options
We’ve teamed up with HelmsBriscoe to offer rooms close to the convention center and give you peace of mind when booking your trip for Star Wars Celebration Japan! The secure online housing website is available with full hotel descriptions, amenity listings, distances from hotel to the venue, maps and other information to help make your hotel decision easier. Hotel rooms are limited and available on a first-come, first-served basis. Also, reservation acknowledgements are emailed to you within seconds of confirming the reservation.
USE ACCESS CODE: SWCJExhibitors25
Exhibit Show Schedule
For assistance, please contact SWCJ Customer Success for general questions or more information.
EXHIBITOR MOVE-IN
| Date | Hours | Remarks |
|---|---|---|
| Wednesday, April 16, 2025 |
8:00 AM - 8:00 PM
|
|
| Thursday, April 17, 2025 |
8:00 AM - 12:00 noon
|
|
| Thursday, April 17, 2025 |
12:00 noon - 8:00 PM
|
Hand-Carry Only
|
Exhibitors (including your own booth contractors) who wish to work overtime after 8:00pm are required to submit an application form at the onsite Show Management Office (Free).
Vehicle pass is required for every vehicle enters the halls.
Details of exhibitor badge and vehicle pass will be announced later.
EXHIBIT HALL HOURS
| Date | Hours | Remarks |
|---|---|---|
| Friday, April 18, 2025 |
8:45 AM - 6:00 PM
|
|
| Saturday, April 19, 2025 |
8:45 AM - 6:00 PM
|
|
| Sunday, April 20, 2025 |
8:45 AM - 4:00 PM
|
Badged exhibitors will have access to the Exhibit Hall at 7:00 AM on April 18 and at 7:30 AM on April 19-20, 2025. Access will be available until 8:00 PM on April 17 and until 7:00 PM on April 18-19, 2025.
EXHIBITOR MOVE-OUT
| Date | Hours | Remarks |
|---|---|---|
| Sunday, April 20, 2025 |
4:30 PM - 6:30 PM
|
Hand-Carry Only
|
| Sunday, April 20, 2025 |
6:30 PM - 11:00 PM
|
Dismantling and Move-Out
|
| Monday, April 21, 2025 |
8:00 AM - 2:00 PM
|
Dismantling and Move-Out
|
All exhibitor materials must be removed from the exhibit facility by Monday, April 21, 2025, at 2:00 PM.
No vehicles are allowed to enter the halls after 12:00 noon on 17 April (Wed). Be sure to finish moving in all the large machinery/luggage before 12:00 noon.
Removal of exhibits and dismantling of stands are strictly prohibited before 4:00pm on the last day of the show.
Be careful for any possible accidents while moving out. Booth dismantling takes place simultaneously for all exhibitors.
Customer Success
US-Based Exhibitors
Exhibitors A - L
Exhibitors M - Z